Streamlining Inventory Management: Setting Up Default Receiving Locations in Plex ERP for MRO / Supply Items


In today’s fast-paced manufacturing environment, efficient inventory management is crucial for maintaining productivity and minimizing downtime. One effective way to enhance your inventory processes is by setting up default receiving locations for supply items in the Plex ERP system. In this blog post, we’ll explore how to configure these settings and the significant benefits they bring to your operations.


Why Default Receiving Locations Matter

Establishing default receiving locations is not just a matter of convenience; it can transform the way your organization handles inventory. Here are some key benefits:

1. Boosted Efficiency

Imagine a scenario where your team spends less time entering data and more time focusing on their core tasks. By setting default receiving locations, you eliminate the need for manual location selection each time an item is received. This streamlined process saves time and reduces the likelihood of errors, allowing your team to operate more efficiently.

2. Enhanced Tool Crib Management

A well-organized tool crib is essential for any manufacturing operation. Default receiving locations ensure that tools and supplies are consistently stored in designated areas. This organization makes it easier for employees to find what they need when they need it, ultimately reducing downtime and improving overall productivity.

3. Accurate Cycle Counting

Cycle counting is a critical aspect of inventory management, and having default receiving locations can significantly improve its accuracy. When items are consistently stored in the same locations, tracking inventory levels becomes much simpler. This consistency helps identify discrepancies quickly, ensuring that your inventory records are always up to date.

4. Streamlined Processes

Automation is key to modern inventory management. By enabling default receiving locations, you allow the Plex ERP system to automatically assign locations based on the items being received. This not only speeds up the receiving process but also minimizes the risk of misplaced items, leading to a more organized and effective supply chain.

How to Set Up Default Receiving Locations in Plex ERP

Setting up default receiving locations in Plex ERP is a straightforward process. Here’s how to do it:

Enable Default Stock Location Show:

Find the Inventory Settings section and enable the Default Stock Location Show option. This will display the default stock location for items during the receiving process.

Display Default Location Column:

In the Inventory Settings, enable the Display Default Location Column option. This ensures that the default location column is visible in the receiving interface, allowing users to quickly identify where items should be placed.

Auto-Fill Location By Item:

Look for the Auto-Fill Location By Item option in the Inventory Settings and enable it. This feature allows the system to automatically fill in the default receiving location based on the item being received, further reducing manual input.

Once the settings are enabled, you can establish a default location by navigating to the Plex Supply List screen and editing the inventory record. To designate a default location, simply check the box labeled "Default Building." This will set the selected location as the default for receiving items.


Setting up default receiving locations in the Plex ERP system is a simple yet powerful way to enhance your inventory management processes. By enabling key settings like Default Stock Location Show, Display Default Location Column, and Auto-Fill Location By Item, you can boost efficiency, improve tool crib management, and ensure accurate cycle counting.

If you’re looking to streamline your operations and take your inventory management to the next level, consider implementing these changes today. For more information or assistance, don’t hesitate to reach out to your system administrator or Plex ERP support.

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