IAM Superpowers: Safeguarding ERP Systems through Identity Governance


Uncover the supercharged capabilities of IAM in maintaining robust user governance within ERP environments. Lets learn about how IAM acts as the guardian of access rights.

The Crucial Role of Identity and Access Management (IAM) in Onboarding and Offboarding users/

In today’s interconnected digital landscape, managing user identities and their access to critical systems is paramount. Identity and Access Management (IAM) serves as the gatekeeper, ensuring that the right individuals have the right permissions at the right time. Let’s explore how IAM plays a pivotal role in secure and efficient onboarding and offboarding processes within organizations.

1. Onboarding: Setting the Foundation

What Is Onboarding?

Onboarding refers to the process of integrating new employees into an organization. It involves creating their digital identities, granting access to necessary resources, and ensuring a smooth transition into their roles.

IAM’s Contribution:

Automated Provisioning: IAM solutions automate the provisioning of user accounts, ensuring that new employees receive timely access to essential systems this included access to ERP systems 

Role-Based Access Control (RBAC): IAM defines roles and permissions based on job responsibilities. During onboarding, IAM assigns the appropriate roles to users, granting access only to relevant resources.

Single Sign-On (SSO): IAM enables SSO, allowing new employees to access multiple applications with a single set of credentials. This streamlines the onboarding experience and enhances security.

.

2. Offboarding: Graceful Exit

What Is Offboarding?

Offboarding involves terminating an employee’s access to organizational resources when they leave the company.

IAM’s Contribution:

Deprovisioning: IAM ensures that access is promptly revoked when an employee resigns or is terminated. This prevents unauthorized access post-employment.

Audit Trails: IAM maintains detailed logs of access changes during offboarding. These audit trails are crucial for compliance and security reviews.

Automated Workflows: IAM workflows trigger offboarding processes, including disabling accounts, revoking permissions.

ERP system like Plex ERP support Plex idP (Identity Provider)  out of the box and currently support two identity federation providers. Azure AD (or Office 365) and Okta.

IAM operates behind the scenes, orchestrating user identities and access rights. Its impact on onboarding, identity management, offboarding, governance, and auditing cannot be overstated. As organizations evolve, investing in a robust IAM strategy ensures security and efficiency.

Remember, IAM isn’t just about technology—it’s about safeguarding your organization’s ecosystem. 


Popular posts from this blog

How Plex ERP workflows streamline your operations.

Image
A business workflow is a series of tasks that need to be completed in a specific sequence to achieve a particular goal . Workflows are useful for ensuring that important processes are done the right way every time.  Workflows can help you see places in your operation that can be automated, eliminate redundant processes and activities, reduce operational expenses, quickly respond to issues or problems, and automate processes. For example, you may want to define a process workflow for onboarding new employees to ensure that all new employees get the information, policies, and resources they need to do their jobs. There are two different workflow types that you can implement in Plex: Standalone Workflow A workflow that is initiated by the Request Management System and is used to automate an unique business process. Integrated Workflow Integrated workflows are available for the following modules and applications as of 10/2023 2-Tier Orders 3-Tier Customer Orders​ Accounting Jobs​ AP Invoic
Read more

The Benefits of MDM for Manufacturing Companies: How to Improve Security and Reduce Risk

Image
 Asset management is a crucial aspect of any organization even when it comes to ERP SaaS systems. Effective asset management can help organizations minimize risks associated with running unpatched hardware and software, Mobile Device Management (MDM) is a crucial tool for managing smart devices like phones, tablets, handheld scanners, and more in the manufacturing plant. MDM provides a centralized management system that allows companies to track all corporate devices from a single dashboard, making it easier to manage and secure a wide variety of mobile devices that are used for multiple purposes. The benefits of using MDM in the manufacturing industry are numerous. Here are some of the key benefits: Improved security compliance:  MDM software provides visibility into company devices through a single dashboard so they can all be managed in one place and help get an accurate count of the type of assets being used in the organization. Simple remote management: MDM software allows compani
Read more

Automate the schedule of AR invoices and statements using the Plex ERP Document Delivery module.

Image
Manual invoicing and emailing of customer statements can be a time-consuming and resource-intensive process. According to a study by Skynova, most businesses handle up to 500 invoices each month and spend at least five days processing invoices .  The same study also found that 57% of invoice data is entered manually and 49% of businesses require two to three people to approve an invoice. These manual processes can lead to delays in payment and inefficiencies in the accounting process. Invoicing automation can help reduce the time and resources spent on manual invoicing. According to Skynova,Only about half of invoices (52%) are received electronically. The rest are paper invoices that need to be physically sorted, entered, and filed, adding additional steps to the invoice process. The following module in Plex manufacturing allows automatically delivery AR invoices and customer statements via email which can lead to improvement and reduce of the waste of resources associated by manually
Read more