Unleashing the Power of the Plex DCS: From Digital File Storage to Compliance Engine

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  For many manufacturers, the Document Control System (DCS) in Plex is hiding in plain sight. Every day, shop floor operators and managers click the familiar paperclip icon to attach drawings, work instructions, inspection forms, certificates, and other important files. Yet many organizations use only a fraction of what Plex DCS can do. When treated as a simple storage location, the DCS becomes little more than a digital file cabinet. But in a high-stakes manufacturing environment, document control should do much more than store files. It should ensure that the right people have access to the right revision, that approvals happen on time, and that obsolete documents do not remain in circulation. That is where Plex DCS becomes a powerful compliance and quality-management engine. Three capabilities in particular can significantly improve document-control matu...

Improper offboarding can expose your organization to data breaches, compliance violations, and reputational damages

 

As we start a new year, it is important to audit the offboarding process to ensure that all employees who have left the company have had their access to company data and systems revoked. A bottleneck in the offboarding process can lead to serious security issues, such as data breaches and unauthorized access to sensitive information.

One of the biggest risks of departing employees is data theft. Employees may either deliberately or accidentally take corporate information with them.

To avoid these risks, it is important to have a process in place to ensure that all accounts are terminated when an employee leaves the company.

Auditing reports and the use of identity providers (idP) like Azure and Okta can help offboard users and reduce security risks. Auditing reports can provide a comprehensive view of all user accounts and access rights, which can help identify any accounts that have not been properly offboarded. 

Auditing reports can help identify any accounts that have not been properly offboarded.  By leveraging these tools, you can ensure that all accounts are properly offboarded and that your company data is safe even after an employee leaves.




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