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Automating Trust: Elevate Fraud Prevention with Positive Pay and Plex ERP

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Implementing Positive Pay with ERP systems like Plex ERP can significantly enhance financial security and streamline processes. Here are some insights into the implementation: Benefits of Positive Pay Integration with Plex ERP Fraud Prevention : Positive Pay ensures that only authorized checks are processed, reducing the risk of fraudulent transactions. Automation : By integrating Positive Pay with Plex ERP, businesses can automate the generation of check-issue files, saving time and reducing manual errors. Compliance and Reporting : The system provides a clear audit trail, aiding in compliance with financial regulations and simplifying reporting. Steps for Implementation in Plex ERP Setup with Your Bank : Arrange for Positive Pay or controlled disbursement services with your bank. Ensure you understand the file format requirements (e.g., CSV or TXT). Configure Plex ERP : Use the Payment Register screen in Plex ERP to generate Positive Pay files. This involves: Accessing the Payment Re...
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Why Real-Time Notifications in Plex ERP Revolutionize the Receiving Area

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  In the high-pressure environment of manufacturing and business operations, effective management of the receiving area is critical. Companies often grapple with misplaced or untracked purchases—especially for items without unique serials—leading to delays, operational inefficiencies, and frustrated employees. Plex ERP addresses these challenges head-on with its robust notification functionality for purchase orders (POs). This feature ensures that stakeholders are notified in real-time when a PO is received, minimizing common issues in the receiving area and improving overall efficiency. The Struggle of Missing Purchases in the Receiving Area For companies that manage high volumes of materials, it’s not uncommon for items to go missing during the receiving process. Here are some scenarios where businesses face challenges due to insufficient tracking: Unlabeled Non-Serialized Items : A large electronics manufacturer faced repeated issues when receiving items without unique serials. ...
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Identity Management Day 2025: Strengthening Security Through Smarter Identity Practices

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  Identity Management Day 2025, on April 8th, highlights the importance of identity management in protecting organizations from cyber threats. Established in 2021 by the Identity Defined Security Alliance (IDSA) in partnership with the National Cybersecurity Alliance, this day aims to raise awareness about the importance of managing and securing digital identities effectively. Why Identity Management Matters In today's interconnected world, digital identities are the keys to accessing sensitive data, systems, and applications. Poorly managed identities can lead to unauthorized access, data breaches, and significant financial and reputational damage. Identity management is not just an IT responsibility; it's a cornerstone of an organization's overall security posture. Effective identity management involves: Authentication and Authorization : Ensuring that only verified users have access to specific resources. Privileged Access Management (PAM) : Limiting access to critical s...
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How to Be a Data Privacy Champion during Data Privacy Week (Jan 27 to 31, 2025)

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Data Privacy Week, taking place from January 27 to 31, 2025, is an international initiative aimed at empowering individuals and businesses to respect privacy, safeguard data, and enable trust.  Data Privacy Week aims to spread awareness about online privacy, helping citizens understand their power to manage their data and encouraging organizations to respect their users' data.  Personal data is collected every day by various websites, and while you can't lock down all your data, you can take simple steps to control how it's shared. Become a Data Privacy Week Champion and help encourage businesses to respect privacy, safeguard data, and enable trust. Champions receive a toolkit of materials to use and customize, helping to spread the message of data privacy. Data Privacy Week - National Cybersecurity Alliance
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Data Privacy Week: Take Control of Your Data

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Data Privacy Week, celebrated from January 27 to 31, 2025, is an international effort to empower individuals and businesses to respect privacy, safeguard data, and enable trust. This year's theme, "Take control of your data," emphasizes the importance of managing your personal information in an increasingly digital world. Your online activity generates a treasure trove of data, from your interests and purchases to your online behaviors. This data is collected by websites, apps, devices, services, and companies globally. It can even include information about your physical self, like health data. While you can't control every piece of data collected about you, you still have a right to data privacy. Here are some key points to help you manage your data: 1. Manage Your Privacy Settings:   Use direct links to update your privacy settings on popular devices and online services. 2. Take Control of Your Data:   Follow steps to better manage your personal information and make...
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Striking the Right Balance: How to Optimize Your Preventive Maintenance Schedule for Success

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  Equipment failures cost industries billions of dollars annually, making reliability a critical factor in operational success. Most organizations struggle to maintain optimal equipment performance, often reactive rather than proactive in their maintenance approach. Preventive maintenance offers a structured solution to enhance equipment reliability and reduce unexpected downtime. This comprehensive guide explores proven strategies to optimize your maintenance program, from understanding fundamental reliability principles to implementing data-driven decisions and establishing continuous improvement processes. Understanding Equipment Reliability Fundamentals Understanding equipment reliability starts with recognizing it as a systematic approach to maintaining consistent performance over time. At its core, reliability represents the probability that equipment will perform its intended function under specific conditions for a designated period. Key Components of Equipment Reliability ...
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Enhancing Document Tracking on the Shop Floor: The Power of Distribution Logs when using the Plex (DCS)

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Using the Plex ERP Document Control System (DCS) can significantly streamline the process of managing and tracking hard copies of documents. Here's how you can use the system to keep track of distributed documents and why having a good process is essential for your Quality Management System (QMS) and document control: Using Plex ERP DCS for Document Control of hard copies of documents Create an Entry in the Distribution Log : When you distribute hard copies of a document, you can create an entry in the document's distribution log within Plex ERP. This log helps you keep track of who has received the document and where it is stored. Track Revisions : If someone makes a revision to a document that is tracked in the distribution log, the system sends an email notification to anyone specified by name on the Distribution Detail screen. This ensures that all relevant parties are aware of the changes and can access the updated document. Access the Document Control System Screen : Navi...
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