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Enhancing Document Tracking on the Shop Floor: The Power of Distribution Logs when using the Plex (DCS)

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Using the Plex ERP Document Control System (DCS) can significantly streamline the process of managing and tracking hard copies of documents. Here's how you can use the system to keep track of distributed documents and why having a good process is essential for your Quality Management System (QMS) and document control: Using Plex ERP DCS for Document Control of hard copies of documents Create an Entry in the Distribution Log : When you distribute hard copies of a document, you can create an entry in the document's distribution log within Plex ERP. This log helps you keep track of who has received the document and where it is stored. Track Revisions : If someone makes a revision to a document that is tracked in the distribution log, the system sends an email notification to anyone specified by name on the Distribution Detail screen. This ensures that all relevant parties are aware of the changes and can access the updated document. Access the Document Control System Screen : Navi

Building Confidence: The Impact of Regular Internal Audits, Supplier Audits, and Supplier Certification Tracking

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Regular assessments foster transparency between manufacturers and suppliers. When suppliers know they are being evaluated, they are more likely to be open and honest about their capabilities and challenges. Understanding the Importance of Internal Audits Internal audits play a pivotal role in the operational integrity of any organization. They offer an introspective look at processes, controls, and governance, helping to identify any misalignments with organizational goals and regulatory requirements. By conducting internal audits, companies can anticipate potential issues before they escalate into significant problems, ensuring that operations run smoothly and efficiently. This proactive approach to problem-solving not only saves time and resources but also reinforces stakeholder confidence in the organization's commitment to excellence and accountability. Moreover, internal audits facilitate continuous improvement by providing actionable insights and recommendations. This feedba

Help Us Secure Our World this Cybersecurity Awareness Month

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October is Cybersecurity Awareness Month, an international initiative that educates everyone about online safety and empowers individuals and businesses to protect their data from cybercrime.  Even amidst large-scale data breaches and cyberattacks, Cybersecurity Awareness Month reminds everyone that there are simple, effective ways to keep yourself safe online, protect your personal data, and ultimately help secure our world.  @themerlanos  we are  proud to be a Champion and support this online safety and education initiative this October.   The theme of Cybersecurity Awareness Month is Secure Our World! This initiative reminds us that there are simple actions we can take every day to protect ourselves, our families, and businesses from online threats.   Cybersecurity Awareness Month focuses on the top four ways to stay safe online:   1. Use strong passwords and a password manager   2. Turn on multifactor authentication   4. Recognize and report phishing   4. Update software   

From Dormant to Dangerous: Understanding the security risk of dormant user accounts

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  In today's digital era, the security of cloud SaaS systems is paramount. An often-neglected aspect of cybersecurity is the management of dormant user accounts, which can unintentionally become gateways for cybercriminals, leading to significant data breaches. The process of regularly auditing and deactivating these inactive accounts is vital to safeguard the integrity and security of an enterprise. By ensuring that only active, necessary users have access to your resources, you minimize the risk of unauthorized access and strengthen your defense mechanisms. This guide delves into the necessity of tackling this issue head-on and outlines effective strategies for managing dormant accounts to secure your valuable data assets. Risks Associated with Dormant User Accounts Dormant user accounts are ticking time bombs in the realm of cybersecurity. These accounts, often forgotten or overlooked after an employee's departure or during system migrations, present a significant security r

Remember, cybersecurity isn’t a burden—it’s an investment in our collective safety.

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Since 2004, the President of the United States and Congress have designated October as Cybersecurity Awareness Month. This annual event brings together public and private sectors to raise awareness about the importance of cybersecurity. Over the years, it has evolved into a collaborative effort to enhance cybersecurity awareness, encourage risk reduction, and discuss cyber threats on a national and global scale. Theme: Secure Our World Starting in 2023, the theme for all future Cybersecurity Awareness Months is “Secure Our World.” This theme emphasizes the need for daily actions to reduce risks when online and connected to devices. Whether at home, work, or school, we can all contribute to a safer digital world by following these simple steps: Recognize & Report Phishing: Be cautious of unsolicited messages asking for personal information. Avoid sharing sensitive details with unknown sources and promptly report phishing attempts. Use Strong Passwords: Create long, random, unique

Navigating the Data Seas: The Role of Governance, data quality, data classification and the CIA model in ERP Systems

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Enterprise Resource Planning (ERP) systems play a crucial role in modern organizations by integrating various functions and processes into a unified platform. These systems serve as the backbone of businesses, allowing them to streamline operations, improve efficiency, and enhance decision-making. Within an ERP system, data management is a central component, as it involves the collection, storage, processing, and analysis of vast amounts of data from different departments. Effective data management within ERP systems is essential for ensuring data accuracy, consistency, and accessibility across the organization. Poor data governance can have detrimental effects on the performance and reliability of ERP systems. When data governance practices are lacking, organizations may face challenges such as data silos, data inconsistencies, security vulnerabilities, and compliance issues. These issues can lead to inaccurate reporting, operational inefficiencies, and increased risks. Without a soli

Save the date! Identity Management Day is April 9

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  Established by the Identity Defined Security Alliance, in partnership with the National Cybersecurity Alliance, Identity Management Day, held the second Tuesday of April each year, aims to inform about the dangers of casually or improperly managing and securing digital identities by raising awareness, sharing best practices, and inspiring individuals and organizations to act.  Identity Management Day is presented by IDSA, the Secure Identity Alliance, and IdentityXP, in partnership with the National Cybersecurity Alliance (NCA) and co-chaired by Saviynt.  To learn more visit www.identitymanagementday.org. To join the conversation on social media, use #BeIdentitySmart and #IdentityManagementDay . About the Identity Defined Security Alliance The IDSA is a group of identity and security vendors, solution providers, and practitioners that acts as an independent source of thought leadership, expertise, and practical guidance on identity-centric approaches to security for technology prof